This moment is finally here - it's all yours! You've waited patiently and while you may have a clear vision of what you want, how do you beautifully bring your vision to reality....while juggling a job, already busy schedule and late night scrolling social media dreaming up this day?
Congratulations! We are absolutely thrilled (and yes, doing a little happy dance) at the chance to celebrate with you!
Planning a wedding is no easy task, trust us, our level of expertise is 15+ years of experience and we're beyond honoured you're considering us to team up with to plan your best day!
With us as your dedicated planning bestie, we will:
- Connect you with trusted vendors who care as much about your day as we do.
- Efficiently guide you through each step of the planning process, saving you time and energy
- look at the big picture and navigate any hurdles seamlessly that you won't even notice on or before the day
- Take care of every final detail, allowing you to be fully present and immersed in the celebration....plus so much more!
GET READY FOR A WHOLE LOT OF FUN!
Let's MEET
You're ENGAGED
Let the planning begin...
BOOK YOUR CONSULTATION
WE’LL BE A GREAT FIT IF…
You love the idea of saying I DO with the jaw-dropping backdrops of the West Coast.
You want that incredible wedding but don’t want the planning to takeover your life.
You want to be involved in the planning decisions but want to streamline the process so you’re choosing the right fit for the best value.
You throw away the thought of a fully traditional wedding to add in your own unique traditions that reflect you both.
You believe in celebrating your big day rather than working it.
You believe in planning a marriage more beautiful than your wedding.
Completely You
You’re a time-strapped couple who wants to let a pro handle all the tiny and not-so-tiny details from “Yes” to “I Do”, so your special day is flawlessly executed and everything you and your sweetheart could ever desire.
Your project manager, personal cheerleader and virtual assistant all wrapped up in one. We work WITH you to craft a once in a lifetime celebration that reflects you.
Starting at $12,000
That's us!
ideal if
What planning support are you looking for?
- Initial meeting to curate the experience and highlight the priorities around the day
- Budget creation and on going management
- Monthly check in calls
- Full Venue search, negotiations and unlimited site visits
- Vendor team - sourcing, negotiations and day to day communication
- Vendor payment management + reminders
- Wedding website creation with RSVP management and ongoing guest communication
- Design Support - Vision board with colour palette and rental management. Floor plans, table mock ups and rental management
- Everything included in the True to You and Finishing Touch Package
what to expect
"...(Sweetheart) made our lives so much easier during this past year and we could not have created or pulled off this epic day without her!"
- Your own personal planning workbook via Google Drive
- Initial planning meeting for budget and design
- Sourcing your vendor team: photography, design services, rental management, floral & stationery
- On going planning support with deadlines and check ins
- Wedding website creation with RSVP management and guest email communication
- Design plan development, site visit, floor plan creation and all logistics included for a seamless execution.
- Everything that is included in the Finishing Touch package
Starting at $8,000
When can we start?
Ideal if
what to expect
You find yourself overwhelmed on Pinterest unsure of how to bring your overall wedding vision to life and within a realistic budget. This package was specifically designed with your wedding aesthetics and overall guest experience in mind. It's the happy medium between our two packages to fully tackle the partial planning components you need guidance with.
True to You
"...although I consider myself an organized person who can handle the vendor research + logistics, I knew i needed some help in the areas of decor/design + month of coordination."
Finishing Touch
You're the couple that has the time and confidence to plan your perfect day but want to enjoy your wedding and leave those final details to the professionals. This is so much more than the "day of" services you might have heard of.
Starting at $3,650
Yes Please!
ideal if
- An online, personalized wedding planning workbook filled with planning tools for you to stay organized and efficiently plan your wedding.
- A 30-minute virtual guidance meeting to establish a rough timeline and walk you through the next steps.
- Six month check in call to answer your questions, provide vendor recommendations, assist with logistical details and/or planning progress check in
- Eight weeks prior we officially come on board to begin the process, schedule our logistics meeting and send you a questionnaire outlining all details about the big day.
- Approx. six weeks prior we will meet for your logistics meeting and schedule a site visit at your venue
- Timelines creation outlining all logistics, FAQs, seating arrangement and floor plans.
- Vendor communication to confirm the details of the day and timeline
- Execution and coordination of your wedding rehearsal the week of the wedding.
- Execution and coordination of your wedding day from start to finish
what to expect
"The other vendors even mentioned that I looked so relaxed as a bride. That was possible because I knew (Sweetheart) had everything under control :) We had an amazing wedding day and was able to have a lot of fun!!!"
Learn More
Have Stephanie marry you! Your story is worth celebrating. Let’s skip the boring and get to the fun part that reflects you!
Officiating with Stephanie
Custom Ceremonies
let's do this!
let's do this!
Yes
Yes
DAy of Coordination -
Timeline creation + Vendor confirmation
Yes
No
Design Developement + Execution
Yes, with a custom planning structure
Two months prior, yes
Ongoing Planning Management
Yes
No
Vendor Sourcing
Yes, for design related vendors
No
Budget Management
Yes, with some customization
Yes
Your personal wedding planning workbook to use
$8,000
$3,650
investment (Starting at)
Immediately
8 weeks prior
When do we begin
Working together?
True to You
Finishing Touch
BUT HOW DO YOU CHOOSE?
Yes
Yes
Yes, with regular check ins and planning meetings
Yes
Ongoing management throughout the entire process
Yes, with customization
and ongoing management
$12,000
Immediately
Completely You
let's do this!
Carolyn + Jeremy
"Our day was less of a show, more of an experience. Our guests commented on how everything felt less pomp and proper, as some would for a wedding, but they really connected with our emotions, joy, and the space (goal accomplished).
Sweetheart Events allowed us to be ourselves, and focus on each moment instead of the details and the timeline."
Mike + Conor
"The team at Sweetheart Events delivered every step of the way. Stephanie always had great energy, a keen eye for details, and fresh ideas when we were stuck....They were incredibly organized and paid attention to little details we didn't even think about to make sure everything went perfectly...She was a big part of making our wedding a success."
Michelle + Marvin
"HIRE SHE! I had Kathlene as my coordinator but she meant SO MUCH MORE. She went above and beyond answering all my emails and texts ever since we met in February. She had plans A-Z (and probably even lower case a-z).
We had so many changes and uncertainties due to Covid but she had answers for all my questions and concerns and made the whole intense and stressful process super stress-free. She is extremely organized and had everything colour coordinated. My bridesmaids and parents were in awe during our rehearsal just watching SHE Team taking the lead."
Kristine + Zia
"Beth was easy to communicate with at all times, and was always overflowing with positivity and creative solutions to tricky problems - like the time when we had to plan an ENTIRE wedding from scratch 3 weeks before the wedding date due to our original venue closing indefinitely!! Despite this chaos, Beth really worked to ensure my now-husband and I were calm and enjoying the process, and we really appreciated that thoughtfulness. Also, wedding planning (read: spending) can get out of hand really quick - and Beth is very practical in terms of what’s actually necessary to plan a fun & beautiful wedding that does not compromise the ‘wow’ factor in any way to achieve your vision for the day."
Jenny + Mike
"Having Shawna from Sweetheart Events be part of our wedding was everything we could have hoped for and more! We will never forget lining up for the ceremony and her giving us so much energy and a little pep talk for each of us before we walked down the aisle. It is so special to have someone who cares so much about your happiness and who has been so involved in your day stand by your side moments before your final journey on the way to say “I do”."
Book your dream teaM
Our team of planners offer a diverse range of experience and expertise to ensure your day is planned with the utmost care.
It all starts with a virtual hangout because personality is key and we truly believe you’ll gain a bestie out of this process. Together we’ll dive into the details of what’s important to you and gush about how you met. Your story is unique and so should your wedding planning experience. Ready to get started?
Meet your Planner!
your dream team
Hiring a wedding planner, is no easy task but rest assured your day is in trusted hands.
You decide we're the planner for you - insert happy dances!!! Once the paperwork is signed and deposit is paid, your planning experience begins!
Happy Dances!
3
We email, pair you with your planner and schedule a virtual date. Pour the wine and get ready for a lot of fun!
We Meet
2
You find us online, do your research and it's a clear partnership meant to be. It all starts with an email and a few details about your wedding vision + love story.
You Inquire
1
Let's make it Official
how do we get started?
work with us
We've Got Answers!
Got a question?
(see answers below)
I want Stephanie to officiate and plan. Is this possible?
You're out of our budget. How can we still work with you?
I have a venue coordinator, do I need a wedding coordinator?
If I book the True to You package do I need to hire a decorator?
What is the average cost of a wedding in Vancouver?
Can I choose the planner I want to work with?
What is the payment plan?
Once you know we're the planning company for you, you'll receive an invoice for 50% non- refundable retainer. The remaining balance owing will be one month prior to the wedding day. Assistant labour and travel fees will be charged after the wedding day.
What is the payment plan?
As planners we are a diverse group, each with our own experience, style and personalities.
When inquiring please let us know if you have a favourite and we will confirm their availability for you.
Can I choose the planner I want to work with?
Check out one of our popular Instagram Reels where we break down the cost of a wedding in Vancouver. Spoiler alert, it's close to $75,000 as of Summer 2024.
CLICK HERE
As a team we have worked with budgets ranging from $20K to $150K
What is the average cost of a wedding in Vancouver?
While our True to You package involves design support and ongoing management, we often team up with a decor company for our rental order to execute your vision. Please note, dependant on your final design, we may enlist a decorator for more intricate details.
If I book the True to You package do I need to hire a decorator?
Great question! It's a common 'blurred' area that confuses couples so we broke it down HERE.
I have a venue coordinator, do I need a wedding coordinator?
While personality is key, we understand we don't always fit with every couple's budget. Our team also offers officiating services, additional guidance calls (Ask the Expert) and stationery. Fill out of form, share your budget and vision and let's see how we can support you!
You're out of our budget. How can we still work with you?
Yes! Many of our couples that choose to work with Stephanie have hired her to officiate as well. In that case, you will receive a second lead on the day to assist so your ceremony moments are fully executed and looked after.
I want Stephanie to officiate and plan. Is this possible?
schedule your complimentary consultation
Let's change the idea that wedding planning has to be hard, time consuming and way over budget. Book a call with us to discuss realistic budget costs, efficient planning and creative ways to design a day that reflects you while allowing you to be fully present on your big day. What are you waiting for?
Your wedding planning experience begins with us.
Angel + Aaron's wedding was elegant, intimate, botanical and truly unforgettable.
Swipe through to see images of their wedding day.
Venue: The Vancouver Club
Photography: Hennygraphy
Florist: Celsia Floral
Stationery: Sweetheart Events
Lead Planner/Designer: Beth
Angel + Aaron
Vancouver Club Wedding
Stephen and Dave's rustic winery wedding was full of so much joy and many last minute pivots! Using a colour palette of navy, burgundy, black and gold, we designed two event spaces to stay within event restrictions for their 120 guest count. Endless wine, great food, bingo and drag queens = best day ever!
Venue: 50th Parallel Winery
Photography: Joelsview Photography
Florist: Classic Creations
Decor rentals: Bespoke Decor
Lead planner/Designer: Stephanie
Stephen + Dave
50th Parallel Winery
In true West coast form, Blair and Matt celebrated their ceremony nestled in the forest followed by a reception in the beautiful lavender fields.
Venue: Bilston Creek Farm
Photography: Kelly Brown Photography
Florist: VJ Plant Shop
Tent: Wise Co
Lead planner/Designer: Shawna
Blair + Matt
Bilston Creek Farm
Katrina and Chris' bold jewel tone wedding switched many times due to the pandemic. We love how the overall design and day turned out.
Venue: Quaaout Lodge + Private Residence
Photography: Erin Fraser
Florist: Crocus Floral Design
Decor rentals: Perspective Event Design/ Avalon Tent Rentals
Lead planner/Designer: Stephanie
Katrina + chris
Quaaout Lodge Wedding
Katie and John’s wedding at Brockhouse was elegant, simplistic and neutral toned (loved this palette).
Swipe through to see how this mood board became reality.
Venue: Brockhouse Restaurant
Photography: The Apartment Photography
Florist: Celsia Florist
Stationery: Sweetheart Events
Lead planner/Designer: Stephanie
Katie + John
Brockhouse Wedding
This adventurous couple always hoped for a destination wedding in Canada with ocean and mountain backdrop views.
With a colour palette of shades of blue, green and cream, it was the ultimate reflection of the West Coast. Swipe through to see the images from moodboard to wedding day.
Venue: West Coast Wilderness Lodge
Photography: Sweet Heirloom Photography
Florist: Gibsons Florist
Stationery: Sweetheart Events
Lead Planner/Designer: Shawna
Sunshine Coast Wedding
West Coast Wilderness Lodge
Kate + Jon's Black, White, Gold and Mirror wedding was elegant and so fun to execute.
Swipe through to see the images from moodboard to wedding day.
Venue: The Permanent
Photography: Mathias Fast
Decor rentals/Florist: Ruffled Rose
Mirrors: Bespoke Decor
Stationery: Minted
Lead planner/Designer: Stephanie
Kate + Jon
Permanent Wedding
Okanagan Wedding -
Christine + Nick
Chilliwack Corn Maze WEdding - Keira + JAs
PIPE SHOP Venue wedding -
CAtherine + SAm
Photo Credits: (Banner) The Godards Photography, The Apartment Photography, Brooklyn Grace, Kaoverii Silva Photography (Packages). KVD Photography, (Officiating) Kaoverii Silva Photography. Video: Grey House Visual (Video films) Hello Tomorrow and The Apartment Photography
